Officer Roles
Club Officer Training
Official training is conducted twice a year by our District 17 Officers. It is held in June]July and then again in January/February.
It is important that Officers attend these two training sessions for these reasons:
- To prepare for taking on the role in the July to December period
- To enhance performance in the role in the January to June period
- To achieve an important goal for Victoria Quay’s reputation as one of a small select group of top Clubs in the world
Officers should attend one of four available sessions.
Dates and locations are available on the District 17 website.
For current sessions see the District 17 Calendar http://toastmastersd17.org/admin/calendar/
Details of the Officer Roles
| President The first ranking Club Officer. Responsible for the overall success of the Club. Guides and assists all other Club Officers Closes Club meetings Represents the Club at Area and District functions |
Vice President Education The second ranking Club Officer Responsible for the weekly Agendas Supervises achievement of DCP goals Represents the Club at Area and District functions |
| Vice President Membership Chairs Club Membership Committee (all members) Invites visitors to join the club Keeps a stock of Application Forms Keeps a stock of New Member Kits |
Vice President Public Relations Publicises Club activities in local community Produces Quaywords – the Club Newsletter Contributes articles to the District 17 Black Swan Contributes news items to the Club website |
| Secretary Responsible for Committee Agenda and Minutes Prepares schedule of Club activities |
Treasurer Responsible for all Club finances Collects and banks membership dues and other income Checks all invoices and reimbursement claims Presents a current financial statement to Committee meetings |
| Sergeant at Arms Responsible for setting up the meeting room Opens the meeting and hands over to Toastmaster Supervises clearing away after the meeting |
Immediate Past President Attends Committee Meetings Supervises Supper arrangements after the meeting Offers support and help to the President |